{"id":3955,"date":"2020-10-29T10:18:36","date_gmt":"2020-10-29T10:18:36","guid":{"rendered":"https:\/\/mintivo.co.uk\/news\/mfa-for-greater-security-and-fewer-problems\/"},"modified":"2024-03-05T13:38:56","modified_gmt":"2024-03-05T13:38:56","slug":"mfa-for-greater-security-and-fewer-problems","status":"publish","type":"post","link":"https:\/\/mintivo.co.uk\/news\/mfa-for-greater-security-and-fewer-problems\/","title":{"rendered":"MFA: For greater security and fewer problems"},"content":{"rendered":"

Multi-Factor Authentication (MFA). Don’t make excuses, start using it now<\/span><\/h2>\n

<\/h2>\n

In this tech-driven society, the internet\u00a0is a part of\u00a0our day-to-day\u00a0lives.\u00a0We\u00a0use computers and mobile phones\u00a0for\u00a0banking, shopping, entertainment and keeping in touch with loved ones. Many of us rarely go an hour without checking Facebook, Netflix, Amazon, Instagram, WhatsApp etc. Could you imagine the damage caused if someone (or something) was to take control of these services? The impact can be devasting, both socially and financially.\u00a0Wouldn’t you want to protect yourself and your family against such a thing?<\/p>\n

It’s the same in business, it’s vital to protect your data and services from hackers. At Mintivo, we’re passionate about Cyber Security services<\/a> and have a particularly important security message to share \u2013 the significance of multi-factor authentication, also referred to as MFA.<\/p>\n

While we all might be familiar with the term two-factor authentication\u00a0(2FA), MFA refers to all two-factor verification procedures which require two\u00a0or more\u00a0pieces of information to\u00a0access a service.\u00a0It may\u00a0be easier\u00a0to think of it like this:<\/p>\n

MFA uses 2 elements. 1. Something you know and 2. Something you have<\/h4>\n

<\/h4>\n

The problem with password-only<\/h4>\n

Passwords can fall into the wrong hands. All-to-often, passwords are\u00a0re-used across many platforms and services and they’re\u00a0easily guessed. That’s a big risk.\u00a0MFA adds an extra layer of security to verify your identity.<\/p>\n

Microsoft Authenticator – a simple tool\u00a0for managing MFA<\/h4>\n

Microsoft account holders\u00a0(that includes\u00a0personal\u00a0Outlook.com\/Hotmail accounts as well as business users)\u00a0will have access to the Microsoft Authenticator mobile application which is used to approve sign-ins using:
\n\u2022 Push notifications
\n\u2022 Biometrics
\n\u2022 OTP (one-time passcodes)<\/p>\n

Additionally, the Microsoft Authenticator lets\u00a0you completely scrap those hard-to-remember passwords and replace it with two-step verification (2FA) to boost the security of your accounts from your phone.<\/p>\n

\"How<\/h2>\n

<\/h2>\n

Why we\u00a0recommend\u00a0that you implement MFA today<\/span><\/h2>\n

Cyber-attacks\u00a0occur daily and the risk of someone breaching your online security is higher than ever before. Even though we\u2019re aware of the dangers, there are many\u00a0individuals and\u00a0organisations that do not implement effective security practices. 80% of data breaches<\/a>\u00a0come from password-only security.\u00a0\u00a0<\/strong><\/p>\n

In this article we want\u00a0to\u00a0share tips\u00a0and advice to get you started\u00a0with\u00a0MFA to stay safe, secure, and resilient.<\/p>\n

MFA is such a pain, should I really bother?\u00a0Consider the damage if you don’t!<\/h4>\n

MFA often gets a bad reputation\u00a0because it\u00a0can feel like\u00a0a tedious and time-consuming process, but when you consider the dangers and the impact of\u00a0a\u00a0security\u00a0breach,\u00a0it makes perfect sense.\u00a0Ask\u00a0yourself;\u00a0what would it cost our business if our customer data was lost or stolen? What reputational damage would we suffer? How would we get work done if we can’t access our systems?<\/p>\n

Consider this; 86% of hacking activities are financially motivated, while 70% of it is caused by outsiders and regardless of the industry you\u2019re working in or where you find yourself (in terms of your location), you are a potential target.<\/strong><\/p>\n

And, MFA is a lot easier to implement than it once was.<\/p>\n

The typical reasons (and excuses) for not implementing MFA<\/h4>\n

Here are some of the typical concerns that we hear regularly:<\/p>\n

I don’t want to distract users right now so let’s do it later<\/strong><\/p>\n

That’s understandable but remember the risks and potential damage. And, it’s less disruptive than you might think. Typically, it takes our clients 5-10 minutes per user if they follow our guide.<\/p>\n

I don’t want business apps on personal phones<\/strong>
\nFair enough, that can be a problem. But again, consider the risks and look\u00a0for\u00a0ways to allow\u00a0a business-orientated
\nauthenticator app on\u00a0the\u00a0user\u2019s\u00a0personal\u00a0phone. Consult with your users and explain the importance.<\/p>\n

Ultimately, it’s worth a small amount of disruption for a lot more protection and future resilience, so don’t let the excuses win!<\/p>\n

\"\"<\/h2>\n

<\/h2>\n

The Microsoft Authenticator app<\/span><\/span>\u00a0<\/span><\/h2>\n

Microsoft Authenticator is one tool in the MFA mix that provides the second ‘what you have’ element in the process. It’s an app that sits on a mobile phone to add the second layer of security.<\/p>\n

While Microsoft\u2019s security expert, Alex Weinert,\u00a0cautions users that all authenticators are vulnerable to a breach<\/a>, implementing this additional layer of security can notably reduce the risk of an attack. The authenticator can become vulnerable when exposed to a channel that\u2019s been\u00a0\u201cjacked\u201d\u00a0\u2013\u00a0also, referred to as Channel Jacking or Real-time Phishing. Here are brief definitions of these terms:<\/p>\n

Channel-jacking<\/strong><\/span>\u00a0refers to the interception of a communication channel on your phone. For example, when you receive a push notification with a code to type into a login screen, your data becomes vulnerable because the mobile network, infrastructure, SIM\u00a0card infrastructure is the active\u00a0\u2018channel\u2019\u00a0that an attacker would use as a mechanism to take over. The most common channels used are emails, text messages as well as push notifications.<\/p>\n

Real-time Phishing<\/strong><\/span>\u00a0is like\u00a0\u2018regular\u2019\u00a0phishing but in real-time. This refers to phishing requests that take you to a site that replicates the site it is impersonating. Real-time phishing will lead a user directly to an attacker using the Machine-in-the-middle (MitM) or\u00a0\u201cman-in-the-middle\u201d\u00a0credential interception. This often occurs when a user responds to a link received via email and takes the user to a doppelganger site that might require a password login. Doing so means that the attacker will have the user\u2019s password and it\u00a0is basically game over.<\/p>\n

\"\"<\/h2>\n

<\/h2>\n

How the <\/span><\/span>M<\/span><\/span>icrosoft Authenticator works<\/span><\/span>\u00a0<\/span><\/span><\/h2>\n

If your organisation isn\u2019t already using MFA for Microsoft 365, you need to download the easy-to-use (and free) Microsoft Authenticator smart phone app.<\/p>\n

Download and install the Microsoft Authenticator app for\u00a0Android<\/a>,\u00a0iOS<\/a>\u00a0or\u00a0Windows Phone<\/a>.<\/p>\n

The authenticator app can be set up in 5 simple steps:<\/p>\n

Step 1:<\/strong>\u00a0<\/span>
\nOnce you\u2019ve downloaded the app, it\u2019s time to synchronise your app with your Office 365 account. Log into your\u00a0Office business account<\/a>, you\u2019ll see a prompt for\u00a0More information required<\/strong>, proceed and click\u00a0Next<\/strong>. The next step will require you to select the method of authentication, in this case, choose Mobile App from the dropdown menu.<\/p>\n

Step 2:<\/strong>\u00a0<\/span>
\nAfter you\u2019ve selected your method of verification, you\u2019ll see the question\u00a0\u201cHow do you want to use the mobile app?\u201d<\/strong>.\u00a0You have the option to choose either\u00a0Receive\u00a0notifications for verification<\/strong>\u00a0or\u00a0Use a verification code<\/strong>.\u00a0Click the\u00a0Set up<\/strong>\u00a0button to proceed with the configuration.<\/p>\n

Step 3:<\/strong>\u00a0<\/span>
\nGrab your mobile phone and open the Microsoft Authenticator app. Follow the prompts to complete the wizard then click the plus (+) sign to add your business account. Choose the account you\u2019d like to use and select\u00a0Allow<\/strong>\u00a0when prompted for permission to take pictures and recorded video. Thereafter, you\u2019ll be able to scan the QR code on your computer to verify your device.<\/p>\n

Step 4:<\/strong><\/span>
\nFollowing the account set up on your phone, tap the\u00a0Got it<\/strong>\u00a0button then go back to your computer. In the configuration window on your computer, choose\u00a0Next<\/strong>, and then choose\u00a0Next<\/strong>\u00a0again. At this point you\u2019ll have to enter the code on your computer that you see in the mobile app. Once you\u2019ve entered the code, click the\u00a0Verify<\/strong>\u00a0button.<\/p>\n

Step 5:<\/strong>\u00a0<\/span>
\nThe final step will require you to enter a backup phone number (not the device you\u2019re working with). When you\u2019ve entered the number, choose\u00a0Next<\/strong>, then click\u00a0Done<\/strong>\u00a0and you\u2019re all set!<\/p>\n

<\/h2>\n

\"Setup<\/a><\/h2>\n

<\/h2>\n

Tips from the pros<\/span><\/h2>\n

Over and above MFA, your accounts will need a regular passcode and Microsoft has\u00a0a few tips for you (for personal and business account\u00a0Cyber\u00a0Security).<\/p>\n

\u2022 Be aware that enforcing excessively long passwords will introduce other burdens (such as time taken to enter passwords, and the increased likelihood of mistyping especially on touch screen devices). Adopting the ‘three random words’ technique<\/a>\u00a0can help users\u00a0create\u00a0suitably complex passphrases that they can actually remember.\u00a0See\u00a0the\u00a0NCSC guidelines\u00a0here<\/a>.<\/p>\n

\u2022 Eliminate character-composition requirements. For example, it will become predictable when users are required to use one uppercase, one lowercase and a non-alphanumeric code because people tend to start with the uppercase letter at the beginning of the password or use numbers that mirror the shape of a letter in order to make it easy to remember.<\/p>\n

\u2022 Eliminate mandatory periodic password resets for user accounts (people might become lazy and start using common passwords).<\/p>\n

\u2022 Ban common passwords to keep the most vulnerable passwords out of your system.<\/p>\n

\u2022 Educate your users not to reuse their password for non-work-related purposes.<\/p>\n

\u2022 Enforce registration for multi-factor authentication.<\/p>\n

\u2022 If you receive an MFA notification you’re not expecting, change your password immediately. Don’t, under any circumstances, simply authorise the authentication<\/p>\n

There are multiple high-ranking MFA apps available to you which can help you improve your security across various apps outside of the Microsoft suite. Some of the most popular ones are Duo Security, Google Authenticator, LastPass and\u00a0Authy. But, don\u2019t forget; now that your phone has become a principal feature in the verification process, it means you\u2019ll have to double up on your mobile phone security as well such as the use of numeric code, patterns, facial recognition or biometrics.<\/p>\n

If you need some advice or have any concerns about your organisation\u2019s vulnerability, give us a call on\u00a003300 88 33 10\u00a0so that we can chat about a solution that will work for you.<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

Multi-Factor Authentication (MFA). Don’t make excuses, start using it now In this tech-driven society, the internet\u00a0is a part of\u00a0our day-to-day\u00a0lives.\u00a0We\u00a0use computers and mobile phones\u00a0for\u00a0banking, shopping, entertainment and keeping in touch with loved ones. Many of us rarely go an hour without checking Facebook, Netflix, Amazon, Instagram, WhatsApp etc. Could you imagine the damage caused if […]<\/p>\n","protected":false},"author":4,"featured_media":3956,"parent":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"yoast_head":"\nMFA: For greater security and fewer problems - Mintivo<\/title>\n<meta name=\"description\" content=\"Multi-factor authentication have major advantages over passwords and require multiple elements for access which improve security. 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