{"id":4012,"date":"2022-09-29T11:21:18","date_gmt":"2022-09-29T11:21:18","guid":{"rendered":"https:\/\/mintivo.co.uk\/news\/10-ways-to-keep-your-it-systems-and-data-safe-and-secure\/"},"modified":"2024-02-07T17:44:41","modified_gmt":"2024-02-07T17:44:41","slug":"10-ways-to-keep-your-it-systems-and-data-safe-and-secure","status":"publish","type":"post","link":"https:\/\/mintivo.co.uk\/news\/10-ways-to-keep-your-it-systems-and-data-safe-and-secure\/","title":{"rendered":"10 ways to keep your IT systems and data safe and secure"},"content":{"rendered":"\n
Every week there seems to be a story about a data leak, ransomware attack, a mysterious IT outage caused by a user clicking on something they shouldn\u2019t, or a cyber hack, like the recent Uber hacking issue<\/a>. Whilst there are plenty of tools and apps that can help, there are also some really simple and effective steps that you can take to help ensure the security of your business IT systems and data.<\/p>\n\n\n\n About MIntivo:<\/span> We value collaboration as a cornerstone of success. In our view, our clients are partners, fostering open communication and a shared vision for growth. We are dedicated to working hand-in-hand to drive success and innovation in your business. Learn more: Cyber Security Services<\/a><\/strong> | Managed IT Support<\/a><\/strong> | Business IT Consultancy<\/a><\/strong><\/p>\n\n\n\n We all use sensible passwords these days, don\u2019t we? A recent CNBC article<\/a> suggests that the answer is a firm NO! Based on analysis of a large number of leaked email passwords, you should be shocked and saddened (but perhaps not surprised) to learn that the most common password is \u201c123456\u201d. \u201cQwerty\u201d makes it into the list at number 3 (but at least it has a capital letter), just ahead of \u201cPassword\u201d, at number 4.<\/p>\n\n\n\n The best passwords use numbers, letters (including capitals) and symbols. The longer the password, the harder it is to hack. Don\u2019t use the same password for multiple accounts and avoid using personal information such as date of birth, names of loved ones or information that might be known by others, such as your place of birth. If it all sounds too hard to remember, there are plenty of good password manager apps to help.<\/p>\n\n\n\n You would be amazed how many businesses don\u2019t back up their data, and only think about it when it\u2019s too late. From the employee who has nearly finished their important customer presentation, to that vital business spreadsheet that cannot be recreated.<\/p>\n\n\n\n A backup of data needs to be taken regularly. The golden rule is if there is new data, information, or content that you cannot afford to lose, you need to back it up. Many applications, such as Microsoft 365<\/a> will automatically save a copy to the cloud. You can use a simple USB drive as an alternative, but ensure the drive is encrypted, in case it gets lost or stolen. Consider storing it away from your primary computer, to minimise risk from fire. You can also take advantage of disaster recovery services<\/a> if necessary.<\/p>\n\n\n\n Taking your laptop to a coffee shop meeting, or checking your emails on the train, is a common feature of the way we work, however extra care is needed to protect your data. Avoid leaving your devices or USB drives unattended, and think about who can view your screen over your shoulder. And for the sake of everyone, conduct phone calls and business conversations at an appropriate volume.<\/p>\n\n\n\n1. Use better passwords<\/h2>\n\n\n\n
2. Backup your data<\/h2>\n\n\n\n
3. Take care when working in public<\/h2>\n\n\n\n